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Registration & payment

Registration is done on a first-come first-served basis, based on the time of registration. If the event is full, you can still sign on for the waiting list in case a place frees up. Also see our house rules for details on how this works for our events.

Registrations will open on 18th of June 2020 20:00 CEST (convert to your timezone). As of June 2020 we have a new registration system for which you'll first have to create an account. After that it is possible to prepare your registration, meaning that you fill in all obligatory information and make the applicable registration choices. When the actual registration opens (the 18th) you will only be two clicks/taps away from registration. You can find our registration system here, it has more elaborate information about how it works.

Make sure that your details in the registration system are up-to-date before registration opens, so that you can click through easily. After you have registered, you have until the 1st of July 2020 to make your payment. This deadline is so short because there are a lot of costs involved with this location* and we want to be sure of the payments and motivated participants. If you do not pay on time, we will admit another participant in your place.

* Also, we had to postpone the booking we made for 2020 and in the agreement with the location (which is going through difficult times as well) we promised the complete payment this year if they'd allow us to postpone without additional costs. That is why we ask you to pay this year for an event taking place next year.

If you cannot pay before the deadline, but you can guarantee a later payment, please contact our treasurer (via penningmeester@evolution-events.nl) to reach an arrangement (also within the stated period!).

If you have not paid before the deadline and we have not heard from you, we will move your registration to the waiting list. When a spot is freed, we will admit people from the waiting list in order of registration date / time. For these runs, we made an exception to our default policy that players only get admitted from the waiting list if they have paid (instead, we will contact them to discuss their admission and payment).

Spots

Both runs will be played in English. To encourage exchange between the international and Dutch LARP scenes, we have dedicated 8 places for participants living outside of the Netherlands, while the other 8 spots are initially only available to people who do live in the Netherlands.

If both runs are full, you are allowed to sign up for the waiting list of both runs to maximize your chances of getting in. However, if you get in on one of the games we will remove your registration from the other game.

If you have already participated in an earlier run, we kindly ask you to give other people a chance to play this game as well by not immediately signing up (meaning: wait one day before trying to register).

The fallen Icarus

Picking a character

At 'On the Styx' you will decide whether you want to portray either a male or a female god (there are 8 of both) or whether either is fine, before registering for the larp. During the registration process you will pick your choice.

The physical manifestation of a god will not necessarily match their mythological gender. For example: Hermes is a male god, both in mythology and in our game, but he can easily have chosen to take a female form for now. Your out of game gender identity will in no way influence your pick of characters unless you want it to. The only thing you will have to choose beforehand is the mythological gender(s) of your preference.

Another option is 'I do not care about the gender of my character'. That means we can have some flexibility in our participant list. Note: please do not pick this option when all your preferred characters share a gender, because then nothing changes for us casting-wise. If for example 5 people pick a female god and 8 people pick a male god, we will use the three neutral players to fill out the other female gods.

Please do not let your character choice be guided by the way you look, think you are perceived or other people's (alleged) expectations of you. In the end the gods are immortal beings that can look however they desire, and one of them has chosen to look like you. Be proud of yourself :).

Shortly after registration, you will receive an e-mail containing, amongst others, some more information on the casting. A sufficiently long time before the event, we will send you character preference form, so you can tell us which characters you'd like to play and we can cast you. More about casting can be read under "Characters".

Changing your registration

During registration, you will make a number of choices. The alcohol package, towel package or extra nights can easily be changed later, so feel free to select them even if you are not yet sure. Other options can be changed subject to availability. If the changes reduce the registration price, we will fully refund the difference if you had already paid.

To change any of your registration options, or cancel your registration entirely, send us an e-mail at styx@evolution-events.nl.